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Membership Information and Bylaws
Welcome,
Being a member of the ARCS offers you an opportunity to
become an active participant. Our flying site is stable, our
instructor program will help you get started if you are a novice, and our membership is
composed of a lot of friendly folks who share a common interest.
As a new member you will probably have some questions.
You should also understand that you are expected to contribute
time and effort in support of club activities. Should you be
a newcomer to aeromodeling, you will encounter questions concerning building, flying,
and participation in club activities. You will find the ARCS
members most helpful with the answers to these and other questions you may have.
Just feel free to ask any member at the flying field or monthly meeting.
Our meetings are the 3rd Tuesday of the month, see
Monthly Meeting Info Page.
To qualify as a member in good standing, you must also
possess a current Academy of Model Aeronautics (AMA) membership.
This requirement provides basic insurance coverage and affords us representation
in a national organization that has our modeling best interest in mind.
We are looking forward to your participation in our club.
If you have other
questions or concerns, send them directly to
webmaster@AlamoRCS.org.
The Alamo Radio Control Society
BY-LAWS OF THE ALAMO RADIO CONTROL SOCIETY INCORPORATED
I. This is a non-profit organization chartered by the ACADEMY OF MODEL AERONAUTICS
(AMA) known as the ALAMO RADIO CONTROL SOCIETY, Incorporated (ARCS).
II. The purpose for which ARCS, Inc. is formed is as follows:
- Encourage and promote in every way possible the design, construction,
and operation of Radio Control Model Airplanes. This applies to young people as
well as adults.
- Provide for and regulate contests, events and exhibitions
for Radio Control Model Airplanes.
- Initiate a perpetual ground and flying safety program.
- Provide help and encouragement to young people in the building
and operating of models.
- Obtain and maintain a site for flying radio controlled model
aircraft.
III. ARCS Incorporated Board of Directors:
- The Board of Directors shall consist of President, Vice-President,
Secretary, and Treasurer. Officers shall be elected annually
in September by a majority vote of the membership in attendance.
Officers will then assume their official duties in October. The
officers’ function shall be to discharge the duties of their office and such other
business required to operate the organization in the best interest of all the members.
All decisions of the Board of Directors will be confirmed by a majority vote
of the corporation members at the regular business meeting.
- Nominations for election to the board shall be presented in
the annual September meeting. To facilitate the nomination process, the existing
board has the responsibility to have a Nominating Committee formed to present a
proposed slate to the membership. In addition, nominations from the floor are appropriate.
- Annual ARCS dues for these elected officers shall be waived
for the period they serve on the Board.
- A Newsletter Editor will be selected who will be responsible
for all newsletter correspondence and insure it is afforded the proper distribution.
Annual ARCS dues for the Newsletter Editor shall be waived for the period
they serve that position.
- A Web Master will be selected by the Club Board of Directors from volunteers and will be responsible
for all aspects of the club Web Site. Annual ARCS dues for the Web Master shall be waived for the period they serve that position.
- A Senior Advisor will be selected, as provided for in Article
3.5, to assist these officers in their decision making; however, this member will
have no Board of Directors vote.
- Individual officer duties are as follows:
President:
The President shall be the chief executive officer of the corporation.
He shall preside over all meetings of the Board and of the members of the corporation.
He shall have general and active management of the business of the corporation
and shall see that all orders and resolutions of the Board of Directors are carried
into effect. He shall be an ex-officio member of all standing
committees and shall have the general power and duties of supervision and management
usually vested in the office of president of a corporation.Vice-President:
The Vice-President, in the absence of the president shall perform the duties of
the president, and when so acting, shall have all the powers of and be subject to
all the restrictions upon the president. The Vice-President shall
perform such duties as assigned to him by the president or Board of Directors.
The Vice-President shall be responsible for the initiation and enforcement
of the perpetual ground and flying safety program for the corporation.
The Board of Directors may appoint a field safety officer who will be directed by
the Vice-President.Secretary:
Duties of the Secretary shall include:
- Enter and maintain in the books of the corporation true minutes
of the proceedings of all meetings of the members, Board of Directors, and any Executive
Committee.
- Keep in his custody the seal of the corporation and affix
the seal to all instruments where its use is required.
- Give all notices required by statute, by-laws, or resolution.
- Annually forward to the AMA the required forms and monies
for the AMA Club Charter and the Certificate of Insurance.
- Initiate all corporation correspondence as directed.
- Maintain official file on these by-laws and all resolutions
in effect which serve as addendum to these by-laws.
Treasurer:
Duties of the Treasurer shall include:
- Maintain custody of all corporation funds and securities and
record in corporation books full and accurate accounts of all receipts and disbursements.
- Deposit all monies, securities and other valuable effects
in the name of the corporation in such depositories that may be designated for the
purpose by the Board of Directors.
- Disburse the funds of the
corporation as ordered by the Board of Directors.
- Render to the President, or the Board of Directors, when requested
by either, an account of his transactions and the financial condition of the corporation.
- Prepare an annual financial statement in the ledger format
showing itemized income and expenditures to be used for tax purposes and to serve
as a budgetary guide for the coming year.
Senior Advisor to the Board of Directors:
Shall be a past president or officer of the corporation. Duties
shall be to render assistance to the Board of Directors in their decision-making
functions and to represent the general feeling of the membership of the corporation.
IV. Members:
- Individuals wanting to become a member of the corporation must provide a membership application
signed by one of the elected corporation officers and show proof of AMA Insurance. The club officer accepting
the application will also collect initiation fee and prorated dues for the year. Funds will be forwarded to the Treasurer with the application.
No applications for membership will be accepted without an AMA number.
- Any member may be removed from membership for conduct deemed
prejudicial to this corporation. Removal requires a two-thirds
(2/3) vote of the members present at any regular meeting (or called special meeting)
considering this issue. Non-payment of dues or special assessments as provided for
in article V of these by-laws is also grounds for possible loss of membership. Members
in question will first have been served with a written notice of the removal procedures.
The member may produce witnesses, if any, or be heard or represented by any means
at the meeting.
- All members at the incorporation of these by-laws will be
known as Charter Members of the Corporation.
- A member may apply for temporary inactive status by presenting substantial reasoning in writing to the any club Officer.
The member must be paid up and in good standing at time of application. Full membership is restored when inactive members
resume payment of dues and present a current AMA membership card to a club officer. Inactive members are not allowed to fly.
Club members, who fail to provide written requests, will be subject to paying an additional $50 initiation fee if full membership is restored.
V. Dues, Fees, Assessments:
Dues:
- Each Open AMA member of the corporation
shall pay annual dues of $85.00 by the 31st of December. Included
in the dues is a Field Surcharge of $25/year used to defray the
costs of new field acquisition and maintenance. Funds will be
“ear marked” for such purposes. New corporation member’s dues
will be prorated based on the date of membership ($7.00/ month for the months remaining
in the current year). For each Youth Member, Full Time Student
Member under 25, Inactive Member, and AMA EXTRA Family Members, the field surcharge
is waived.
- All AMA Youth Members pay reduced dues.
Those annual dues will be for the amount of $10.00 paid on the day of being voted
into the corporation and then annually by the 31st of December. Initial year’s dues
shall be prorated at $1.00 per month if for less than a full year.
- Any Full Time Student age 25 or younger is eligible
for reduced dues. Those annual dues will be for the amount of
$10.00 paid on the day of being voted into the corporation
and then annually by the 31st of December. Initial year’s dues shall be prorated
at $1.00 per month if for less than a full year.
- Personnel who are temporarily in the San Antonio area for
a period of not more than 180 days and who desire to use the flying facilities of
the Corporation, but do not become a member of the Corporation shall be assessed
a fee of $5.00 per month for flying site privileges, and must show proof of current
AMA membership.
- A person possessing an AMA EXTRA Family Membership who is
a direct family member of an ARCS Charter Member is eligible for reduced dues.
Those dues will be for the amount of $10.00 paid on the day of being voted
in to the corporation and then annually by the 31st of December.
Initial year’s dues shall be prorated at $1.00 per month if for less than
a full year.
Fees and Special Assessments:
Each new member of the corporation shall be assessed an initiation fee of $50.00
with the following exceptions:
- AMA Youth Members and Full time students age 25 or under are
obligated to pay an initiation fee of $15.00 and will have no voting rights.
- Inactive members will be charged $10.00 per year in lieu of
regular corporation dues and will have no voting rights.
Inactive members will receive the Newsletter either by US mail or e-mail.
- Should any member fail to pay club dues for two (2) consecutive
months or special assessments when due, he/she shall be considered delinquent and
will forfeit all club privileges until those financial obligations are satisfied
by payment in full.
- Notice of Non-Payment: The ARCS Secretary or Treasurer will
notify a delinquent member in writing that he/she is suspended from all club privileges.
A delinquent member must correct his/her financial delinquency within thirty
(30) days of receipt of written notice. If the defaulting member
does not meet his/her obligations, the Board of Directors is required to consider
the circumstances and suspend, cancel, or reinstate the membership of such member.
VI. Flying Regulations:
- All members and guest(s) are required to possess a current
AMA (FCC license if operating on a HAM band) before flying at the corporation flying
site.
- All members and guest will be provided with a written copy
of the flying site rules and regulations upon request. Corporation
members will receive this documentation upon acceptance of their membership.
Guest sponsors will insure that the guest will follow flying site rules posted
at said site.
VII. Committees:
Committees will be formed from the membership as directed by the President as needed.
Committees will be effective for the specific function, calendar year or
as otherwise specified.
VIII. Meetings:
- Regular corporation meetings will be held at a time and place
designated by the Board and published in the newsletter.
- Special meetings may be called by the President or Board of
Directors, or by petition of 10% of the membership. A notice
furnished to the membership seven (7) days prior to the meeting must precede a special
meeting. The special meeting will be confined only to that business
included in the seven (7) day notices.
- During the meetings, “Robert’s Rules of Order” will prevail
in the event of disputes or other circumstances requiring more formal parliamentary
procedure.
IX. Voting:
- All full dues paying members of the corporation will be entitled
to a vote on all matters requiring it. The President of the corporation
will not normally vote unless there is a tie in the voting, at which time he will
cast the deciding vote.
- Proxy voting is permissible on items or motions contained
in the newsletter that will require a vote at the next business meeting .The said
vote must be received in writing by a member of the Board of Directors prior to
the meeting.
X. Disbursement of Corporation Funds:
Funds up to $75.00 per month may be dispensed at the discretion of any Corporate
Board member. Such expenditures shall be documented under usual
treasurer’s reporting procedures. No corporation funds greater
than said amount shall be dispensed without a majority vote of the Corporation members
present at a monthly meeting at which time the financial outlay is discussed.
XI. Amendment of by-laws:
These by-laws may be amended by a 2/3-majority vote of members present at the regular
business meeting or at any special meeting.
XII. Impeachment of Board of Directors:
Any director of this Corporation may be removed from office by a 2/3-majority vote
of the members present at the regular business meeting.
- END -
Original Dated: 1967
Prior Revisions: 1972, 1974, 1984, 1993, 1996, 2003, 2005, 2007, and 2010
Latest Revision: Approved by majority member votes Feb 15, 2011
Officer Initials: JEK
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